Frequently Asked Questions

#AIN2019 Stony Brook FAQ

Before contacting the AIN Conference team (conference@appliedimprovisationnetwork.org), please have a look at our FAQ to see if your query is answered here.

#AIN2019 Conference Overview

What is the AIN Conference? Do I need any experience of improvisation or applied improvisation to attend?

The Applied Improvisation Network (AIN) world conference gathers diverse people together who share the view that  the principles, skills and tools of improvisation are valuable, even crucial for personal, business and planetary well-being. We come together to explore and share our ideas and effective practices to help us all achieve our goals.

This year’s theme is Communicating Beyond Borders and Barriers: Applications Of Improvisation In Society. At a time when the world is clamoring for collaboration, connection and creative problem-solving, AIN is poised to offer what promises to be one of our most expansive, inclusive and dynamic conferences yet. How does improv help us understand across difference? How does it allow us to exercise and strengthen our empathy, courage and range?  What tools, mindsets, opportunities, insights, solutions, bridges, and salves can it provide? Exploring these questions and more through shared experience, conversations, performances, discussions and expert presentations, the conference intends to expand our individual and professional expertise and inspiration.

This Conference is a unique opportunity for leaders in their field as well as newcomers to Applied Improvisation. Everyone is welcome.

When & Where will the AIN Conference be held (date, time, location)?

Dates: 8-11 August 2019
Start Time: Thursday August 8, 5 pm
Close Time: Sunday, August 11, 4 pm

AIN CONFERENCE LOCATION:

Charles B. Wang Center
Stony Brook University
100 Nicolls Rd, Stony Brook, NY 11794
Phone: (631) 632-4400 

How many people attend AIN Conferences:

We generally have between 200-250 attendees.

Getting to the Conference:

To travel to the university dorms from the Stony Brook train station: The Long Island Railroad train station is located on the north edge of the campus, a 15-minute walk from the Wang Center and Nobel Dormitories). A regular campus shuttle bus stops on the campus side of the train station, and it can be taken to the Wang Center or Dormitories.

The Hilton Garden Inn provides transportation from the Long Island RR train station. Call: 631-941-2980 and hit 0 from the menu to get the hotel desk and request the shuttle pick-up. The shuttle picks people up from 7:30 am – 9:30 pm. After 9:30 the Hilton recommends calling a cab at 631-475-5555 or 631-473-1300.
 
The Holiday Inn Express will pick guests up from the Long Island RR train station. Hours of operation daily are from 7am-9:20pm. Call 631-471-8000 and ask the front desk for a shuttle to the hotel. They also pick up from Port Jeff Ferry and MacArthur Airport.
 
Both Uber and Lyft are very active on Long Island and are the best choice if you arrive late at night and need transportation.

#AIN2019 Conference Registration

How much does it cost to attend the AIN Conference and how do I book?


Registration Fee Early Bird:
$585 USD (Until June 1, 2019)
Registration Fee Regular: $700 USD

REGISTRATION IS OPEN — CLICK HERE TO REGISTER

Your Registration Fee includes:

  • All conference sessions
  • Lunch and dinner and coffee breaks
  • All activities during the conference

Housing is NOT included, but we have options for you below.

If you need more time to make accommodation and event decisions, you can register solely for the conference and add more items to your registration later by creating an account when you view your receipt.

Is accommodation included in the AIN Conference fee?

No, accommodation is not included in the conference fee, however, you book your room at the conference venue on the registration form. Please have a look at our Stony Brook accommodation FAQ section.

Is food included in the AIN Conference fee?

Yes, food is included in the AIN Conference fee (except breakfast if you don’t stay on site in the campus dorms) and you can register your dietary requirements on the registration form.

Once on site, you will find all dietary information with regards to meal options in a menu/booklet in the cafeteria.

Please note that we are NOT allowed to bring any food in from outside. The cafeteria will be open all day.

Can I get a discount or a scholarship?

The AIN Conferences are organized entirely by volunteers. Volunteering for the conference does not guarantee a free place. Discounts may be given at the discretion of the conference organizing team, if funds allow for it. At this stage, we cannot offer any discounts to AIN Conference volunteers. We cannot offer any discounts to presenters at the AIN Conferences.

Can I donate to the scholarship funds?

We want to encourage applied improvisers from diverse backgrounds to attend the AIN 2019 World Conference. If you are able, please make a small donation towards a conference scholarship on your AIN Conference Registration Form or via this donation form to encourage and support this. These funds will only be used towards the registration costs for any scholarship recipients. If there are any extra donated funds, they will be used towards similar discounts to support inclusion and diversity at our conference. 

More information on how to apply for this year’s scholarship can be found in the tab below.

Will I get a conference badge?

You will receive a badge when you register at AIN Conference. For security reasons, please keep your badge with you if you go out of the location, so that you can show it when you come back.

I have paid but can no longer attend. Do you have a refund policy?

  • If you cancel your registration prior to June 7 2019, you will receive a full refund, minus administration costs ($50)
  • On and after June 7, 2019 registration can be refunded 50%.
  • On and after July 7, 2019, registrations are non-refundable.

Refunds will be processed within 30 days after we have confirmed the cancellation.

If for some reason you are unable to attend, you are able to transfer your registration to someone else. This substitution requires written notice. Email substitutions to AINconference@gmail.com.

The organizing team reserves the right to cancel the conference and allocate the accumulated costs due to natural disasters, strikes, civil disorder, war, government regulations, curtailment of transport facilities, supernatural interventions or other emergencies that make holding the event inadvisable, illegal, or unfeasible.

The conference schedule is subject to change without notice and we will attempt to keep you updated as much as possible.

 

Can I bring a guest who will not attend the AIN Conference?


Guests of conference attendees can attend specific events and meals for a fee of $300. One guess registration per full registration is allowed and are subject to availability. Guests can attend:

  • Thursday evening opening reception and event
  • Friday morning keynote
  • Friday afternoon keynote
  • Friday evening dinner and performance
  • Saturday evening performance
  • Meals during the conference
#AIN2019 Conference Accommodation

 

Accommodation Options

Conference  Accommodation Option:

SOLD OUT OPTION 1: The Hilton Garden Inn at Stony Brook is located on the Stony Brook campus a few minutes walk from the conference venues. The conference rate is $189/night/room from August 7-11, 2019. Rooms can accommodate up to 4 people.Breakfast is not included in the room rate. Conference participants will get breakfast with everybody at The Wang Center. Read about amenities here. The conference code is: 2019 APPLIED IMPROVI. Click here to go to the AIN reservation page.THIS OPTION IS SOLD OUT.

OPTION 2: The Holiday Inn Express at Stony Brook. This hotel is 2.6 miles from the Stony Brook campus. It provides door-to-door shuttle service to the conference venues as well as to and from Islip MacArthur airport. The conference rate is $144/night/room from Wednesday, August 7-11, 2019.  Rooms can accommodate up to 4 people. Breakfast is included in the room rate. Click here to book this hotel for the conference dates.

OPTION 3: Campus Housing (dorms): $84/night for a single room with blanket, fitted sheet, flat sheet, pillow, towels and shampoo/conditioner, and soap. Breakfast will be provided by the conference at the Charles B Wang Center. Click here to watch a video tour of the campus housing. Check-in for the dorms is 3 pm. They might be able to accommodate other times if individuals call and work it out.

If you are saying in campus housing, the name of your accommodation is Tubman Hall. Check-in is 12 pm-8 pm. If you arrive later than 8 pm call the building staff at 631-632-2721. There is a staff member on duty 24/7. If you are driving, you can park in the residential lot right outside of Tubman marked with BLUE residential zone signs. BLUE residential lots are free and do not require a pass. Avoid metered lots and red faculty lots. You will be receiving an email from campus housing about a week before the conference with all of this information but here you go so you can plan ahead.

To book campus housing follow this link, then enter your dates of stay at the bottom of the page, click “search.” then “Applied Improvisation Network 2019”  followed by “create booking.” Enter all registration details and then click “next” and you will be directed to a secure PayPal check out to pay and complete registration. If you receive a message that “an entry with these details already exists” put the number 19 after your first name to bypass this (e.g. Emily19). If you have questions or problems booking this accommodation reach out to Stony Brook Campus Housing at crch@stonybrook.edu.

Please note: People staying in campus housing are sharing a bathroom and shower with 4-5 people in the suite.

 

Other options:

AirBnB – a community marketplace for people to discover and book unique accommodations around the world — online or from a mobile phone or tablet.

CouchSurfing.com – Stay with hosts for free, usually in exchange for also hosting others on your “couch” for free.  Possibly worth consideration for the extremely budget conscious traveler. Learn More – CouchSurfing vs Airbnb

Again, keep in mind, we would highly recommend staying close to location of your destination.

Learning Journeys

For the Pre-Conference Learning Journeys in New York City, we recommend booking accommodations in New York City. We do not have designated or recommended New York City accommodations and New York City is approximately 2 hours from Stony Brook. 

Can we book an extra night at the dorm?

The campus dorm is not able to accommodate any dates outside of the conference dates (August 7-11). The university has to prepare them for students coming in soon after we leave.

Can I bring a guest who will not attend the AIN Conference?

Guests of conference attendees can attend specific events and meals for a fee of $300. One guess registration per full registration is allowed and are subject to availability. Guests can attend:

  • Thursday evening opening reception and event
  • Friday morning keynote
  • Friday afternoon keynote
  • Friday evening dinner and performance
  • Saturday evening performance
  • Meals during the conference

Will there be Wifi at the dorms and the AIN Conference?

We will update this as soon as we have the information.

Restrictions on visitor access:

You will receive a badge when you register at AIN Conference. For security reasons, please keep your badge with you if you go out of the location, so that you can show it when you come back. 

Can I see a map of the campus:

Yes, click here to see a map of the campus.

#AIN2019 Conference Location and Transportation

Where is this year’s AIN World Conference?

This year’s AIN World Conference 2018 is located at the Charles B. Wang Center at Stony Brook University in Stony Brook, NY

AIN CONFERENCE LOCATION

Charles B. Wang Center
Stony Brook University
100 Nicolls Rd, Stony Brook, NY 11794
Phone: (631) 632-4400

Click here to see a map of the Stony Brook Campus

Specific directions are in a FAQ below.

Where is Stony Brook?

Stony Brook University is on Long Island 53 miles from New York City.

AIRPORTS

The nearest airport is Islip McArthur Airport, serviced by Southwest, American and Frontier Airlines, which is 9 miles from Stony Brook University. (On the Southwest drop-down menu it will say “Long Island/Islip”).

LaGuardia and JFK Airports are 49 miles from the Stony Brook campus.

Transportation from all of these airports to the Hilton Garden Inn and the Stony Brook campus is available by Uber, Lyft, cab or by the Long Island Railroad.

The Holiday Inn Express has an airport shuttle for travel to and from the airport.

Prices for a Lyft or Uber ride from LaGuardia or JFK range from $40-$100.

For public transportation to Stony Brook

From LaGuardia — Just outside Terminal B get the Q70-SBS bus. Ride to 61 St./Roosevelt Avenue (4 stops). Walk 1 minute to Woodside, Queens train station. Take the Port Jefferson line train to Stony Brook. Long Island Railroad schedule. Train fares from Woodside Queens to Stony Brook are $20 off-peak, $25 peak.

From JFK airport – take a cab or Lyft to Jamaica Station (approximately $18-$20). Take the Port Jefferson line to Stony Brook.

From Islip-McArthur airport – Uber, Lyft or cab rides are between $18-$40 depending on the time of day and traffic.

Getting to the Conference from the train stations:

To travel to the university dorms from the Stony Brook train station: The Long Island Railroad train station is located on the north edge of the campus, a 15-minute walk from the Wang Center and Nobel Dormitories). A regular campus shuttle bus stops on the campus side of the train station, and it can be taken to the Wang Center or Dormitories.

The Hilton Garden Inn provides transportation from the Long Island RR train station. Call: 631-941-2980 and hit 0 from the menu to get the hotel desk and request the shuttle pick-up. The shuttle picks people up from 7:30 am – 9:30 pm. After 9:30 the Hilton recommends calling a cab at 631-475-5555 or 631-473-1300.
 
The Holiday Inn Express will pick guests up from the Long Island RR train station. Hours of operation daily are from 7 am-9:20 pm. Call 631-471-8000 and ask the front desk for a shuttle to the hotel. They also pick up from Port Jeff Ferry and MacArthur Airport.
 
Both Uber and Lyft are very active on Long Island and are the best choice if you arrive late at night and need transportation.
 

How do I best get around in Stony Brook?

Drive Yourself/Carpool

Stony Brook is a suburban area in the center of Long Island. There are lovely communities in every direction and driving is the best way to explore them.

If you are driving in or have a car to use or share in the area, please be aware that the journey from one place to another can take twice the time allocated if there are some traffic issues, so budget your time accordingly. We highly recommend using directional Apps (especially WAZE as it gives directions and accounts for traffic conditions) or GPS systems.

All major rental car agencies are onsite at the airport.

Please note that hotel parking fees are NOT included in the room rates.

Public Transportation

There are busses that pick up passengers at Stony Brook University. Because Stony Brook is a suburban area, transportation by bus can be slow.

Ride Share Services

Can AIN arrange my ride or help me find others traveling at the same time?

The conference team and network of AIN volunteers are unable to assist attendees in their travel plans beyond the given information. If you are looking to share rides, we suggest you take to the AIN 2019 Stony Brook NY Group on Facebook and start creating groups there. Sharing a Lyft or Uber is a great way to bring down the cost of getting from the airport to the conference.

Will there be planned outings or opportunities for tourist excursions?

We are not organizing anything that takes people away from the conference, this is partly because all your meals are covered in the conference registration fee and because we are creating a packed program.

You are welcome to network with people and organize some post conference NY fun but we cannot provide the structure for that.

What is the weather going to be like in Stony Brook in August?

August is one of the warmer months, with relatively high temperatures and lots of sun.  However, it’s also one of the most humid months, so be prepared by having loose fitting clothes, water and sunscreen.  Early August normally sees daytime high temperatures in the low to mid 80’s f (27-29 C) with about 3-5 days this month reaching or exceeding 90 f (32 C). Overnight lows tend to be mostly in the mid to upper 60’s f (19 – 21 C) during the first half of this month.

What essentials should I pack?

Smart casual, layered clothing is recommended as it will be warm during the day, but cool in the air-conditioned rooms and at night.

Some items to be sure to bring include:

  • Chargers for electronics
  • Converters or Adapters – with a standard voltage of 120 V and the standard frequency is 60 Hz.
  • Personal Hygiene Items & Prescription(s)
  • Prescription Glasses and Sunglasses
  • Hat
  • T-Shirts
  • Shorts/Jeans/Trousers
  • Light jacket / sweater (for the air-conditioned rooms and evenings)

 

#AIN2019 Stony Brook Campus Map

Dorms are located in Tubman Hall, The Charles B Wang Center which is the center of events and the Student Activity Center is where we will have our keynote speakers and the Alan Alda presentation.

Click here to access the full map.

#AIN2019 Conference Scholarship

Conference Scholarship Applications

APPLICATIONS ARE DUE BY April 30, 2019. Award recipients will be notified by mid-May 2019.
Click here to apply.

 

The scholarship funds:

In 2017, we offered our first scholarship to help make it possible to support the attendance of one person to the conference. For the last two years, scholarships to the AIN Conference have been awarded to members who couldn’t otherwise attend, this year AIN will continue to award scholarships.

Our scholarship goals are twofold:

  • to increase inclusion and diversity in our practitioner community
  • to support an individual with financial need

The amount awarded may be partial or full scholarship (conference registration valued at $585 early bird rate). Additional stipend may be awarded depending on the amount of funds raised. (Lodging is not included. The rate for dormitory rooms on the Stony Brook campus are $84 per night for singles.)

– Funds are used for registration for the AIN Stony Brook 2019 Conference.
– For those attending a conference for the first time, scholarship recipients will be paired with an AIN member who can be available to answer questions and provide introductions to other members.

Scholardship Criteria:

We are looking for candidates that meet some or all of the following criteria:

  • Increase diversity:
    – an applied improviser from a geographically under-represented region of the world at the AIN Conference
    – an individual who is a part of an underrepresented group from any country… (persons of color, varying age groups, members of the LGBQT community, individuals with disabilities, retired military, veterans, those who are socio-economically challenged, individuals from diverse religions, gender identification, etc.)
  • Financial needs:
    – Individuals who have financial needs, and would not be able to attend the conference due to lack of funds.
    – Someone who will benefit from either a full-scholarship of the registration costs or a partial-scholarship to offset their conference costs

What do I do if selected:

 

If selected, you will need to confirm your plan (based upon the level of support given) by late May 2019 to attend #AIN19.

Subsequently, you’ll need to register for the conference no later than early June 2019 to receive the $585 early bird rate. (Note that the early bird rate will be honored for Scholarship recipients. Additional scholarship funds may be received and distributed following the early bird registration deadline.)

Who do I contact with questions:

If you have any questions or concerns mid-process, feel free to e-mail our team at ainscholarshipfund@gmail.com. We will respond to you as soon as we are able.

 

 

Donate to the Scholarship Fund

The Applied Improvisation Network (AIN) is committed to increasing accessibility of this conference to people from underserved and under-represented communities by providing award scholarships to as many deserving people as possible. You can directly help by donating to the AIN World Conference 2019 scholarship fund here and help increase the number of participants who could not otherwise afford to attend.

If you are able please make a donation of any size towards a conference scholarship to encourage and support this effort.

#AIN2019 Conference Program

Where can I find the conference schedule?

A conference schedule will be made available as soon as possible. Please keep an eye on the website and we thank you for your patience. The conference schedule is subject to change without notice and we will attempt to keep you updated.

Conference schedule:

  • Wednesday, August 7, 2019: Learning Journeys: Learning Journeys on Wednesday, August 7 will take place in New York City
  • Thursday, August 8, 2019:  Learning Journeys: Learning Journeys on Thursday, August 8 will take place at Stony Brook University and in New York City (NYC events will end early enough for travel to Stony Brook in time for the conference opening)
  • Thursday, August 8, 2019 Conference Day 1: Conference Opening! Welcome dinner starts at 5:30 pm, followed by a ​presentation at The Charles B. Wang Center
  • Friday, August 9, 2019 Conference Day 2: 
    Plenary presentations at The Student Activities Center
    Breakout sessions at The Charles B. Wang Center
    Dinner and evening performance celebrating the Alan Alda Center For Communicating Science’s 10 year anniversary at The Student Activities Center
  • Saturday, August 10, 2019 Conference Day 3:
    Talks & breakout sessions at The Charles B. Wang Center
    Evening performances at The Charles B. Wang Center & Jazz Loft
  • Sunday, August 11, 2019 Conference Day 4:
    Talks & breakout sessions (end 3 pm) at The Charles B. Wang Center

What kind of sessions/activities can I expect there to be at the AIN Conference?

Every AIN Conference includes main elements such as plenary sessions, workshops, TED style talks, and Open Space. Some of the keynotes and performances for the 2019 conference include:

  • Alan Alda and faculty of the Alan Alda Center For Communicating Science discuss their work using improvisation to train science professionals for 10 years;
  • Dr. Silvasalim Thiaggi of Thiaggi Group
  • Pablo Suarez of the Red Cross/Red Crescent Climate Centre
  • Dr. Raquell Holmes of ImprovScience
  • Performance by NorthCoast, one of New York’s most popular hip-hop musical improv groups
  • Performance by Kornfeld & Andrews, one of New York’s most popular two-prov improv teams

I would like to present at the AIN Conference. Can I submit a proposal?

Yes, everyone is welcome to submit a proposal for a workshop, talk, panel, debate or Open Space session at the conference.

Our call for proposals can be found here.
Deadline for proposals:  March 15, 2019
Please provide as much detail as possible about your session. You will be notified of whether your talk or workshop are accepted by May 15, 2019 Please note that everyone can present at the conference — we have several Open Space sessions available for individuals to present 30, 60, or 90 minute presentations.

What is Open Space?

The Open Space is the most improvisational part of the conference. Conference attendees are invited to pitch a session which they have either planned in advance or come up with on the day itself. They can be anything from a masterclass to an informal chat on a theme chosen by the organizer of the session. There will be designated time and rooms allotted for Open Space sessions which will be included in the conference schedule.

AIN Orientation and Board Meeting Overview

What is the AIN Orientation?

The AIN Orientation will be held as a Learning Journey before the conference.
Date: Thursday, August 7, 2019  10 am-4 pm
Location: The Charles B. Wang Center at Stony Brook University, Stony Brook, NY
Fee: Learning Journey fees are paid with registration. If you register for one day the Learning Journey fee is $120. If you register for 2 days the fee is $180. A complete list of other Learning Journey options is included on the website conference page.

When & Where will the AIN Orientation be held (date, time, location)?

The AIN Orientation will be held as a Learning Journey before the conference. Exact date, time, location is to be confirmed. Thank you for your patience.

Do I need any previous experience to attend?

No previous experience is necessary. Everyone is welcome.

Do I have to attend the AIN Conference in order to attend the AIN Orientation?

Ideally, we would like everyone who attends the AIN Orientation to attend the AIN Conference; however, it is not required. Registration strongly recommended; drop-ins will be allowed only if there is space.

How much does it cost to attend? How do I book my place?

Orientation is part of this years Learning Journey offerings. The fees are paid with registration. If you register for one day the Learning Journey fee is $120. If you register for 2 days the fee is $180. A complete list of other Learning Journey options is included on the website conference page.

You book your place by stating your attendance on our AIN Conference registration form section for Pre-Conference Activities. Registration is strongly recommended; drop-ins will be allowed only if there is space.

Is accommodation included?

If you are attending the AIN Conference, you can book your accommodation alongside your conference registration.

If you are not attending the AIN Conference, accommodation is not available through AIN and you are encouraged to make your own arrangements as soon as possible.

Do you have details for the AIN Board Meeting?

This will be the first gathering of the new AIN Board of Directors. All AIN Conference attendees are invited to attend and observe what typically goes on at one of the monthly hour and a half meetings. The focus of this meeting will be welcoming the new Board Members and the election of officers. And also breakfast 🙂

Date: TBD
Time:  TBD

Submit a Proposal for the 2019 AIN Conference

Proposal submissions close on March 31, 2019
Notifications sent between May 1-8, 2019

Please direct all questions to ainconference@gmail.com
Click here to submit your proposal.

What should a proposal be about?

We are interested in proposals that explore:

  • How does Applied Improvisation (AI) help us trust, listen, share, and learn from difference?
  • How does AI allow us to exercise and strengthen our empathy, courage, and emotional range?
  • How does AI provide to help us practice, model, and teach effective communication?
  • What tools and mindsets best help AI practitioners to provide solutions, bridges, and healing?

The AIN Conference intends to expand our individual and collective expertise in applied improvisation and inspire our work in co-creating a more humane society and healthier planet. AIN explores these and other questions through shared experience, conversations, performances, discussions, and expert presentations.

What are the criteria for selection?

 

Presentations will be selected based on the following criteria:

A. The degree to which the presentation fits within one of the following niche groupings, combined with our desire to create balance across the areas:

1. Communication about Science and Medicine
Objective: to communicate complex science and healthcare topics in clear and engaging ways

 2. Activism, Social Justice and Civil Discourse
Objective: community building, social change, and to strengthen dialogue and democracy

3. Personal Growth or Healing the World
Objective: healing people/planet, spiritual exploration, and/or personal growth

4. Academia/Education/Research
Objective: greater knowledge or the implementation of AI in academia

5. Business/Organizations
Objective: giving groups/organizations skills/tools for enhancement

6. Innovative Arenas (Other)
Objective: developing unique applications or populations served

B. Diversity of teaching styles and levels of interactivity

C. The variety of areas and individuals represented

 

Click here to submit your proposal.

Learning Journeys

Learning Journeys Overview

What are the AIN Learning Journeys?

The AIN Learning Journeys are full-day explorations into a specific topic which take place before the main conference. The format will be one of the following:

Do I need any previous experience to attend?

No previous experience is necessary. Everyone is welcome.

When & Where will the AIN Learning Journeys be held (date, time, location)?

Each AIN Learning Journey will be on the date and venue denoted on the Learning Journeys webpage. The specific details of time and travel to the venues will be dependent on the specific Learning Journey. Plan for a full-day experience from tentatively 9am – 5pm, but the time may shift slightly based upon the needs of the experience. Specific details will be sent to you after you enroll in your experience

Click here to read about Learning Journey offerings.

How much does it cost to attend? How do I book my place?

One Learning Journey day: $120
Two Learning Journey days: $180 

You book your place on our AIN Conference registration form section for Pre-Conference Activities.

How do I get to my Learning Journey?

Learning Journeys on Wednesday, Aug 7 will all take place in NYC. Learning Journeys on Thursday, August 8 will take place in Stony Brook, and, some half or ¾ day Learning Journeys in NYC that day as well. Those will be timed so that you can make it to the conference before it begins.

The specific locations of Learning Journeys in New York City will be announced and we will make recommendations for transportation in the city. The Learning Journeys at Stony Brook will be on campus or nearby at The Jazz Loft which is a short taxi, Lyft or Uber ride from campus. For guests of the Hilton Garden Inn there is a shuttle that can take guests to downtown Stony Brook.

Note on luggage:
We have compiled a list of options for luggage storage in New York City if needed. You will NOT be able to bring your luggage with you on your Learning Journey.

Is accommodation included? Are there any hotels nearby?

No, accommodations for Learning Journeys are not included and you are encouraged to make your own arrangements as soon as possible.

For Learning Journeys at Stony Brook on Thursday August 8, all the conference accommodations are offering the conference rate for the night of Wednesday August 7.

Will you provide food at the AIN Learning Journeys?

It will be dependent on the specific Learning Journey – specific details will be sent to you after you enroll in your experience.

Do I have to attend the AIN Conference in order to be able to attend the AIN Learning Journeys?

Ideally, we would like everyone who attends the AIN Learning Journeys to attend the AIN Conference. In addition, the AIN Conference attendees will have the first chance to enroll in a AIN Learning Journey, but if the Learning Journeys still have space in July, we will open them up to the general public.

I paid but cannot attend. Do you have a refund policy? 

 

If you cancel your registration prior to June 7, 2019, you will receive a full refund, minus administration costs ($50).
On and after June 7, 2019, registration will be refunded 50%.
On or after July 7, 2019, registrations will be non-refundable.

Refunds will be processed within 30 days after we have confirmed the cancellation.

If for some reason you are unable to attend, you are able to transfer your registration to someone else. This substitution requires written notice.  Email substitutions to AINconference@gmail.com.

The organizing team reserves the right to cancel the conference and allocate the accumulated costs due to natural disasters, strikes, civil disorder, war, government regulations, curtailment of transport facilities, supernatural interventions or other emergencies that make holding the event inadvisable, illegal, or unfeasible.

The conference schedule is subject to change without notice and we will attempt to keep you updated as much as possible.

AIN Orientation and Board Meeting Overview

What is the AIN Orientation?

The AIN Orientation will be held as a Learning Journey before the conference.
Date: Thursday, August 8, 2019  10 am-4 pm
Location: The Charles B. Wang Center at Stony Brook University, Stony Brook, NY
Fee: Learning Journey fees are paid with registration. If you register for one day the Learning Journey fee is $120. If you register for 2 days the fee is $180. A complete list of other Learning Journey options is included on the website conference page.

When & Where will the AIN Orientation be held (date, time, location)?

The AIN Orientation will be held as a Learning Journey before the conference. Exact date, time, location is to be confirmed. Thank you for your patience.

Do I need any previous experience to attend?

No previous experience is necessary. Everyone is welcome.

Do I have to attend the AIN Conference in order to attend the AIN Orientation?

Ideally, we would like everyone who attends the AIN Orientation to attend the AIN Conference; however, it is not required. Registration strongly recommended; drop-ins will be allowed only if there is space.

How much does it cost to attend? How do I book my place?

Orientation is part of this years Learning Journey offerings. The fees are paid with registration. If you register for one day the Learning Journey fee is $120. If you register for 2 days the fee is $180. A complete list of other Learning Journey options is included on the website conference page.

You book your place by stating your attendance on our AIN Conference registration form section for Pre-Conference Activities. Registration is strongly recommended; drop-ins will be allowed only if there is space.

Is accommodation included?

If you are attending the AIN Conference, you can book your accommodation alongside your conference registration.

If you are not attending the AIN Conference, accommodation is not available through AIN and you are encouraged to make your own arrangements as soon as possible.

Do you have details for the AIN Board Meeting?

This will be the first gathering of the new AIN Board of Directors. All AIN Conference attendees are invited to attend and observe what typically goes on at one of the monthly hour and a half meetings. The focus of this meeting will be welcoming the new Board Members and the election of officers. And also breakfast 🙂

Date: TBD
Time: TBD

Request for Proposals

Request for Proposals

When are proposals due?

Proposal submissions close on March 31, 2019
Notifications sent between May 1-8, 2019

Where do I apply?

Follow this link to submit your RPF: Submit your proposal

What should proposals be about?

We are interested in proposals that explore:

  • How does Applied Improvisation (AI) help us trust, listen, share, and learn from difference?
  • How does AI allow us to exercise and strengthen our empathy, courage, and emotional range?
  • How does AI provide to help us practice, model, and teach effective communication?
  • What tools and mindsets best help AI practitioners to provide solutions, bridges, and healing?

The AIN Conference intends to expand our individual and collective expertise in applied improvisation and inspire our work in co-creating a more humane society and healthier planet. AIN explores these and other questions through shared experience, conversations, performances, discussions, and expert presentations.

The field of Applied Improvisation is vast and widely diverse. Yet, within our diversity there are categories, or “niches”. Applied Improvisation practitioners are drawn to those niches that best fit their interests, strengths and networks.

Can I preview the questions on the submission form?

Yes, click here to view the submission form questions before applying.

What are the criteria for proposals?

A. The degree to which the presentation fits within one of the following niche groupings, combined with our desire to create balance across the areas:

1. Communication about Science and Medicine
Objective: to communicate complex science and healthcare topics in clear and engaging ways

 2. Activism, Social Justice and Civil Discourse
Objective: community building, social change, and to strengthen dialogue and democracy

3. Personal Growth or Healing the World
Objective: healing people/planet, spiritual exploration, and/or personal growth

4. Academia/Education/Research
Objective: greater knowledge or the implementation of AI in academia

5. Business/Organizations
Objective: giving groups/organizations skills/tools for enhancement

6. Innovative Arenas (Other)
Objective: developing unique applications or populations served

B. Diversity of teaching styles and levels of interactivity

C. The variety of areas and individuals represented

What about diversity & inclusion?

The AIN World Conference 2019 Stony Brook Committee would like to heighten the contributions and influence of people of color, people who are differently-abled, and members of the LGBTQ+ community from around the world as presenters, performers and participants of the 2019 AIN Stony Brook Conference. We encourage professionals from these communities to submit a proposal.

When will I be notified of my proposal being selected?

If your proposal is accepted, you will be notified between May 1-8, 2019.

If selected, you will be requested to supply a brief description and bio for the program.

* Please note that AIN is a volunteer organization and we are unable to offer compensation/gratuity/honorarium in any monetary way to presenters. If selected to present, you’ll need to register for the conference during the early bird registration window to confirm your participation.

We survive on the enthusiasm and generosity of the larger Applied Improvisation community members to bring their ideas and experiences to this conference. Thank you for being willing to share for the greater good of the community.

I have questions, who can I contact?

 

Please direct all questions to ainconference@gmail.com

Presenting at the Conference

When are proposals due?

Proposal submissions close on March 31, 2019
Notifications sent between May 1-8, 2019

Where do I apply?

Follow this link to submit your RPF: Submit your proposal

What options do I have for presenting?

You can present a TedX style talk, a workshop or both. TedX style talks are 10-15 minutes long, workshops last from 45-90 minutes depending on scheduling and available time slots.

What are the guidelines around presenting a workshop? Can I co-present? What formats can I use?

Workshops can be presented collaboratively. Be sure to fill in the information about your collaborator when you apply. While presenting, once can use powerpoint, lecture, small group exercises and whole group exercises. If you have another format you’d like to bring in, let us know in the application.

I have questions, who can I contact?

Please direct all questions to ainconference@gmail.com